Travel Rate Schedule
Transportation
| Type of Transportation Expense |
Reimbursement Rate |
Receipt Required? |
| Personally-Owned Automobiles |
$0.70 per mile
|
No
|
| Courtesy Cars |
$0.40 per mile
|
No
|
| Other Transportation | ||
| Rental Cars |
Actual cost
|
Yes
|
| Parking Fees |
Actual cost
|
Yes
|
| Taxi/Limousine/Metrorail/Subway Fares |
Actual cost
|
Yes
|
| Tolls & Ferries |
Actual cost
|
Yes
|
Lodging
|
Type of Lodging Expense |
Reimbursement Rate |
Receipt Required? |
|
Standard Domestic Lodging |
||
|
All locations (except Alaska & Hawaii) listed in |
|
Yes |
|
Alaska & Hawaii listed in |
|
Yes |
|
Standard International Lodging |
||
|
All locations listed in |
|
Yes |
|
Rate Exceeds Standard - Conference Hotel Rate (Documentation must note the conference dates, designated hotel(s), and negotiated rates) |
Actual Cost |
Yes |
Meals and Incidentals
| Type of Expense |
Reimbursement Rate
|
Receipt Required?
|
| Domestic | ||
| All Locations (except Alaska & Hawaii) Listed in – Days of Departure & Return | + tax (75% of daily rate) |
No
|
| All Locations (except Alaska & Hawaii) Listed in – Full Day |
|
No
|
| Alaska & Hawaii Listed in - Days of Departure & Return |
|
No
|
| Alaska & Hawaii Listed in – Full Day |
|
No
|
| Locations Not Listed in CONUS/OCONUS - Days of Departure & Return |
Use the closest Metropolitan Area (75% of daily rate) |
No
|
| Locations Not Listed in CONUS/OCONUS - Full Day |
Use the closest Metropolitan Area |
No
|
| International | ||
| Locations Listed in - Days of Departure & Return | + tax (75% of daily rate) |
No
|
| Locations Listed in – Full Day | + tax |
No
|
| Locations not Listed in USDS – Days of Departure & Return |
Use the closest Metropolitan Area (75% of daily rate) |
No
|
| Locations not Listed in USDS – Full Day |
Use the closest Metropolitan Area |
No
|
Miscellaneous
|
Type of Expense |
Reimbursement Rate |
Receipt Required? |
| Personal Expenses | No reimbursement (Included in Meals & Incidentals rate) | N/A |
| Telephone/Fax & Internet/Wi-Fi (Official Business) | Actual cost | Yes |
| Registration | Actual cost | Yes |
| Handling (Equipment/Promotional Material) | $20.00 per hotel | Yes |
|
University President & Board of Trustees |
||
| Location | Reimbursement Rate | |
| Lodging | Per Diem | |
|
Level I Locations: Davidson County |
$243.00 per day + tax |
$61.00 Full Day $45.75 |
|
Level II Locations: Anderson County, Gatlinburg, Hamilton County/Chattanooga, Knox County/Knoxville, Shelby County/Memphis, Pigeon Forge, Sullivan County/Bristol & Kingsport, Williamson County/Franklin, Montgomery County, Putnam County, Rutherford County, and Washington County (Includes Fall Creek Falls, Henry Horton, Montgomery Bell, Natchez Trace, Paris Landing, & Pickwick State Parks) |
|
$59.00 Full Day $44.25 |
|
Level III Locations: All other counties and cities not listed above. |
|
$55.00 Full Day $41.25
|
Mileage Chart
Mileage is calculated point to point (Use ). For an estimated mileage city to city use the PDF mileage chart, click here. Review for more information.