Scheidt Family Performing Arts Center Rental Costs + Policies
Effective January 1, 2024
- Front of House
- House Manager $22/ hour
- Ushers $20/ hour
- Back Stage
- Stage Manager $450/ 12 hours
- Audio Tech $250/ 12 hours
- Audio Tech Assistant $250/ 12 hours
- Lighting Tech $450/ 12 hours
- Additional Stage/Lighting Crew $20/ hour, four hour minimum
- 10% of day rate for time over 12 hours
- Piano Tuner
- $150/ 12 hours initial fee
- Extra piano tuning, or unconventional tuning is $100/ event
Parking is available at the Scheidt Family Performing Arts Center and the Rudi E. Scheidt School of Music.
It is against University of Memphis policy for any entity other than the University Parking Services to charge for parking on the University Property.
- Parking lot rental: $500
- Per-car fee at the gate: $7/ car
Security staff are required for all public events and are billed to the renter. Security staffing levels may be set in consultation with the University of Memphis Police Services with consideration for the unique needs of each event.
Hourly security staffing rates are determined by University Public Safety and the
private security firms used by the University, and are subject to change. Third-party
security may be hired along with one
University of Memphis security officer being required.
Third-party security must be licensed by the state of Tennessee and approved by University of Memphis Police Services.
- Security: $45/ hour
Custodial staff are required for all public events and are billed to the renter. Custodial staffing levels may be set in consultation with the Scheidt Family Performing Arts Center with consideration for the unique needs of each event.
Hourly staffing rates are determined by the University of Memphis and are subject to change.
- $36.75/ hour, with a four hour minimum
Facility restoration fees will only be charged in extreme circumstances and are assessed on a case-by-case basis.
- A/V Restore: $500
- Cost to restore A/V environment to standard settings
- Lighting restore: $500
- Cost to rehang, restore, and refocus standard lighting plot
- Stage restore: $250
- Cost of Restore Stage, line set, etc to standard set
- Space restore: $250
- Cost of restoring rooms to initial setup.
- Deep cleaning fee: $500
- Cost of cleaning soft goods, walls, etc. to standard condition
Chartwells is the exclusive caterer or the University of Memphis Scheidt Family Performing Arts Center and Rudi E. Scheidt School of Music. They offer a range of options from boxed lunches up to plated meals and custom catering.
Catering menus may be found at
ΑρΑ«Φ±²₯ is a βdryβ campus. An Alcohol Exemption Form will need to be submitted to the University of Memphis. Upon approval, alcohol can be ordered through Chartwells who will provide ABC licensed bartenders for your event.
Dates will be held for thirty business days from the time an event(s) is placed on the Scheidt Family Performing Arts Center or Rudi E. Scheidt School of Music calendar. After that period of time, a signed contract and a deposit (or a signed Reservation agreement and account number for internal UofM rentals) are required to lock the date. All dates will be considered βtentativeβ until the signed agreements are in place.
If another renter challenges your date(s), you will be notified and given the right of first refusal, which will require a deposit and contract within ten business days. If the deposit and signed con- tract are not received after the ten business day period, the date will be forfeited to the next renter with a guaranteed deposit.
Renter must provide proof of general liability insurance coverage of $1 million for the event. Renter may be required to provide proof of workersβ compensation insurance.
In the case of minors of compass, additional coverage with a specific sexual abuse/molestation rider is required with limits not less than $1 million for one occurrence, and $2 million aggregate.
4- 6 weeks for processing.
- A deposit of equal to 10% of the total hall rental charges is required of all non-University rentals.
- Deposit to be received upon signing the rental agreement.
- Renters with no previous rental experience, inadequate financial underwriting or no local institutional affiliation may be required to provide a deposit equal to the cost of hall rental and estimated labor/services in advance before booking is confirmed.
- If you cancel the event, you must pay the greater of the total presentation expenses or a portion of the use fee according to the schedule below. This does not apply to force majeure events.
- If you cancel one day of a multiple day rental, you pay the use fee for the day canceled, according to the schedule below.
| Notice of Cancellation Received | Cancellation Fee |
| 91-120 days prior to Event | 50% of Use Fee |
| 61-90 days prior to Event | 75% of Use Fee |
| Less than 61 days before Event | 100% of Use Fee |
The use of confetti and similar small particulate materials is strictly prohibited within our venues. These materials can pose a danger to the motorized elements within the halls, compromising the functionality and safety of our equipment.
Helium balloons are also not allowed within our venues. The presence of helium balloons can interfere with sensitive fire detection systems, potentially leading to false alarms and compromising the safety of our patrons and performers.