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8. Forms & Administrative Procedures

Students must complete and submit required forms at designated stages of the program.

• Graduate School Forms
• Graduate School Deadlines.

8.1 - Program of Study

This form enables students to outline a program of study for the PhD degree and should be completed with the help of the Program Coordinator. Students should inquire about their program of study during their first semester in the program and must have an approved program of study on file in the Graduate Programs Office by the end of their first year of study.

This program of study should be updated and submitted to the Program Coordinator and Graduate Programs Office annually or as needed, based on changes in the students’ interests and/or availability of courses.

The Program of Study Form

8.2 - Comprehensive Exam Results Form

This form is completed immediately after the written and oral examinations requirements are satisfied and requires the signatures of the members of the examining committee.

When processed at the Graduate School level, this form officially changes student status from early stage to ABD (all but dissertation) or late stage.

Form found on Graduate School website under "COMP/THESIS/DISSERTATION FORMS AND SAMPLE PAGES"

8.3 - Dissertation Faculty Committee Appointment Form

A faculty committee (minimum three members) made up of graduate faculty will advise the student through the different stages of completing the dissertation. The committee chair must hold full graduate faculty status. For details on the composition of the Dissertation Committee, refer to Section 4.2.

A dissertation committee form must be filed with the graduate school and updated when changes are made to the committee.

Form found on Graduate School website under "COMP/THESIS/DISSERTATION FORMS AND SAMPLE PAGES"

8.4 - Dissertation Proposal Defense Form

This form is signed by committee members when the dissertation proposal has been approved. If applicable, a copy of the human subjects research approval/exemption letter must be attached.

Form found on Graduate School website under "COMP/THESIS/DISSERTATION FORMS AND SAMPLE PAGES"

8.5 - Doctoral Degree Candidacy Form

This form must be submitted to the Graduate School by the deadline dates specified for the semester the student intends to graduate.

Form found on Graduate School website under "GRADUATION FORMS"

8.6 - Application to Graduate

This application is available via MyMemphis portal and must be filed at the beginning of the intended graduation semester by the Graduate School deadline.

Instructions on how to Apply to Graduate are found on Graduate School website under "GRADUATION FORMS"

8.7 - Announcement of Dissertation Defense

An abstract of dissertation defense must be submitted by email to the Graduate Programs Office three weeks prior to the dissertation defense date. The announcement is distributed to all graduate faculty within the Fogelman College including faculty members on the student's advisory committee as well as PhD students and members of the Graduate School.

Note: Please contact your department’s administrative associate to check for room availability and make an online request.

Form found on Graduate School website under "COMP/THESIS/DISSERTATION FORMS AND SAMPLE PAGES"

8.8 - Dissertation Final Defense Results Form

This form is for committee members’ signatures when the committee has approved the dissertation. It must be submitted immediately after the defense is approved.

Form found on Graduate School website under "COMP/THESIS/DISSERTATION FORMS AND SAMPLE PAGES"