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Home College of Communication and Fine Arts Resources Promotion and Tenure Calendar

Promotion and Tenure Calendar

To support faculty throughout the promotion and tenure cycle, three calendars are available: the Complete Promotion and Tenure Calendar, the External Review Phase Calendar, and the Internal Review Phase Calendar. Faculty should begin by consulting the Complete Promotion and Tenure Calendar, which outlines all key dates and actions from the start of the external review phase through to the final effective date. The External and Internal Review Phase Calendars are provided as sub-calendars, allowing faculty to view only the specific deadlines and actions related to each respective phase of the review process.

March 24

  • Applicant Action: Deadline to notify Department Chair or School Director of intent to apply for promotion and/or tenure.
  • System Update: OneDrive access opens for applicant to upload external review dossier.

April 11

  • Applicant Action: Deadline to submit a list of proposed external reviewers to Department Chair or School Director.

April 24

  • Applicant Action: Deadline to upload external review dossier.
  • System Update: OneDrive access closes for applicant external review dossier.
  • Chair/Director Action: ÁñÁ«Ö±²¥s selected external reviewers.

May 12

  • System Update: OneDrive access opens for:
    • External reviewers
    • Department Chair or School Director

July 26

  • System Update: OneDrive access opens for applicant to upload internal review dossier.

August 27

  • Applicant Action: Deadline to upload internal review dossier.
  • System Update: OneDrive access closes for applicant internal review dossier.

August 28

  • System Update: OneDrive access opens for:
    • Department or School Promotion and Tenure Committee
    • Department Chair or School Director

August 29

  • Chair/Director and Reviewer Action: Deadline to upload external dossier review letter.
  • System Update: OneDrive access closes for:
    • External reviewers
    • Department Chair or School Director.

September 1

  • Dean Action: Deadline to notify Office of the Provost of applicants for promotion and/or tenure.

September 24

  • Committee/Chair/Director Action: Deadline to upload letter of recommendation and form for:
    • Department or School Promotion and Tenure Committee
    • Department Chair or School Director
  • System Update: OneDrive access closes for:
    • Department or School Promotion and Tenure Committee
    • Department Chair or School Director

September 25

  • System Update: OneDrive access opens for:
    • College Promotion and Tenure Committee
    • Dean

October 11–13

  • College Committee Action: College Promotion and Tenure Committee meets and votes on applicant dossier.

October 23

  • College Committee Action: Deadline to upload College Promotion and Tenure Committee letter of recommendation and form.

November 22

  • Dean Action: Deadline to upload Dean letter of recommendation and form.

November 29

  • System Update: OneDrive access closes for:
    • College Promotion and Tenure Committee
  • System Update: OneDrive access opens for Office of the Provost.

December 1

  • Final Submission Deadline: All required materials must be submitted to the Office of the Provost via OneDrive, including:
    • Applicant dossiers (external and internal)
    • Recommendation letters and form from Department Chair or School Director, Department or School and College Committees, and Dean

February 1

  • Provost Action: Applicants are notified of Provost recommendation.
  • System Update: Provost recommendation is forwarded to the President for review.

March 1

  • Applicant Action: Deadline to contact Chair of the University Appeals Committee if intending to appeal a negative recommendation from the Provost.

April 1

  • Appeals Committee Action: Final recommendations submitted to the President.
  • Administrative Action:
    • President recommendation is shared with the Board of Trustees ahead of the June meeting.
    • Board of Trustees will vote on recommendation during the June meeting.
    • Once approved, the President notifies applicant of the final decision.

September 1

  • Effective Date: Promotion and/or tenure effective for approved applicant.

March 24

  • Applicant Action: Deadline to notify Department Chair or School Director of intent to apply for promotion and/or tenure.
  • System Update: OneDrive access opens for the applicant to upload the external review dossier.

April 11

  • Applicant Action: Deadline to submit a list of proposed external reviewers to the Department Chair or School Director.

April 24

  • Applicant Action: Deadline to upload the external review dossier.
  • System Update: OneDrive access closes for the applicant’s external review dossier.
  • Chair/Director Action: ÁñÁ«Ö±²¥s selected external reviewers.

May 12

  • System Update: OneDrive access opens for:
    • External reviewers
    • Department Chair or School Director

August 29

  • Chair/Director and Reviewer Action: Deadline to upload external dossier review letters.
  • System Update: OneDrive access closes for:
    • External reviewers
    • Department Chair or School Director

March 24

  • Applicant Action: Deadline to notify Department Chair or School Director of intent to apply for promotion and/or tenure.

July 26

  • System Update: OneDrive access opens for the applicant to upload the internal review dossier.

August 27

  • Applicant Action: Deadline to upload the internal dossier.
  • System Update: OneDrive access closes for the applicant’s internal dossier.

August 28

  • System Update: OneDrive access opens for:
    • Department or School Promotion and Tenure Committee
    • Department Chair or School Director

September 1

  • Dean Action: Deadline to notify the Office of the Provost of applicants for promotion and/or tenure.

September 24

  • Committee/Chair/Director Action: Deadline to upload recommendation letters and forms for:
    • Department or School Promotion and Tenure Committee
    • Department Chair or School Director
  • System Update: OneDrive access closes for:
    • Department or School Promotion and Tenure Committee
    • Department Chair or School Director

September 25

  • System Update: OneDrive access opens for:
    • College Promotion and Tenure Committee
    • Dean

October 11–13

  • College Committee Action: College Promotion and Tenure Committee meets and votes on applicant dossiers.

October 23

  • College Committee Action: Deadline to upload the College Promotion and Tenure Committee’s recommendation letter and form.

November 22

  • Dean Action: Deadline to upload the Dean’s recommendation letter and form.

November 29

  • System Update: OneDrive access closes for:
    • College Promotion and Tenure Committee
    • Dean
  • System Update: OneDrive access opens for the Office of the Provost.

December 1

  • Final Submission Deadline: All required materials must be submitted to the Office of the Provost via OneDrive, including:
    • Applicant dossiers (external and internal)
    • Recommendation letters and forms from the Department Chair or School Director, Department or School and College Committees, and Dean

Note: Non-tenure track faculty do not go through the external review phase. They begin with the internal review phase.