ࡱ> _ (fbjbj;`;` 8Y 7\Y 7\f\ ,,    8!Lf! qD"L^"^"^"^"9#n#$#CCCCCCC$SF ID #9#9###D ^"^"+D&&&#R ^" ^"C&#C&&`AC^"{1$,BCAD0qDFBI1$\I4CI C##&#####DD&###qD####I#########,> j: TENURE AND PROMOTION GUIDELINES DEPARTMENT OF ENGLISH March 27, 2012 I. Overview In accordance with the established policy of the University of Memphis, the Department of English seeks to advance the quality of teaching, research and creative writing, and professional service to the Department, the University, the community, and the nation. To achieve its purposes, the Department offers B.A., M.A., M.F.A., and Ph.D. degrees, which together encompass a broad range of concentrations: Applied Linguistics, Composition Studies, Creative Writing, English as a Second Language, Literary and Cultural Studies, Professional Writing, and African American Literature. These concentrationseach having its own curricular requirements, specialized faculty, and journalsdemonstrate the diverse studies that today comprise the field of English. II. Annual Reviews/Evaluations Each faculty member is evaluated annually by the Department Chair. Those annual evaluations are included in tenure and promotion dossiers. III. Mid-term Evaluation The Department Tenure and Promotion Committee and the Department Chair will review each tenure-track faculty member in the spring semester of his/her third year of tenure-track employment at the University. The evaluation, based on the requirements for tenure and promotion, should provide information to the candidate on his/her progress. The format for the mid-term evaluation is identical to that used for tenure and promotion, with the exception that the process occurs only in the Department and does not involve external peer reviewers; it includes discussion and a report but does not include a vote. The Committees and the Department Chairs written reports of the evaluation include any concerns and what must be done to address those concerns; both reports are provided to the candidate by the Department Chair, and are forwarded to the Dean, who offers the candidate the opportunity, if the candidate so chooses, to provide any additional information, in writing and/or in a personal meeting. The purpose of the midterm evaluation is to provide appropriate constructive remarks and recommendations regarding the faculty member's progress toward fulfilling the requirements for tenure and promotion. The evaluation, however, cannot be taken as representative of the committee's future response to the actual application for tenure and promotion, and a formal disclaimer to this effect will be part of the evaluation. IV. Criteria for Tenure and Promotion to Associate Professor The Department's programs require a faculty of diverse training, skills, and competencies. All full-time English faculty members, regardless of their specialties, share the following minimum requirements for tenure and promotion to associate professor that have been devised by the Tennessee Board of Regents, the University, and the faculty. Candidates should Have been employed pursuant to tenure-track appointments and have completed not more than the maximum probationary period of service, and have been determined by the institution to meet the criteria for recommendation for tenure and promotion to associate professor and have been so recommended. Show evidence of good character, mature attitude, and stable personality, and have demonstrated willingness and ability to work effectively with colleagues to support the mission of the University and the common goals both of the University, the College, and the Department. Provide documented evidence of accomplishments in instruction and research/creative writing. Provide documented evidence of high quality professional productivity and potential for national recognition in the academic discipline. Have earned a Ph.D. (or an M.F.A.) from an accredited institution in the instructional discipline or related area plus at least five years appropriate professional experience in the instructional discipline or related area (excluding experience which was concurrent with and in the same institution where a faculty member studied for an advanced degree). Department Guidelines for Teaching Effectiveness A candidate for tenure or promotion should be an effective teacher. Evidence of effective teaching may consist in part of written statements by faculty colleagues and by student evaluations of teaching effectiveness (SETES). Any faculty evaluations of teaching must come from tenured members of the Department who are of the same rank as the candidate or of higher rank. Evaluations of the candidate's teaching effectiveness should consider the following: 1. The candidate's command of subject matter; 2. A record of continued growth and development in his/her area of specialization; 3. His/her ability to organize subject matter and present it to the student in a logical, interesting, and meaningful way; 4. His/her ability to motivate undergraduate and/or graduate students and to stimulate creativity, thoughtfulness, and scholarship appropriate to the student's academic level; 5. The candidate's promptness and regularity in meeting classes; 6. The candidate's willingness to confer with students outside of class; 7. Any other points the respondent feels would be helpful in evaluating the candidate's teaching effectiveness. The candidate may also submit course outlines, examinations, bibliographies, or anything else that will demonstrate the quality of teaching. Department Guidelines for Scholarship and Creativity The English departments expectations recognize both quality and quantity. We set forth the following guidelines to clarify expectations for candidates and for persons evaluating the scholarship of candidates. However, these guidelines should not be read as contractual in nature or as guarantees of tenure. To qualify for tenure and promotion to associate professor, candidates are expected to produce scholarship of high quality. These brief descriptions may help to specify the departments expectations for quality in scholarship. Candidates should Be published in nationally recognized peer-reviewed presses. Meet standards of excellence in their chosen field of study, as determined by external reviewers or other experts in the field of study. Build a national reputation and have an impact on the national field of study. Participate in professional activities and organizations through membership, leadership, and by presenting at national and international scholarly conferences. Exhibit scholarly and/or creative growth beyond that gained from graduate school study, exemplified by scholarship and/or creative work that extends creative perspectives or deepens knowledge in the candidates area of study, in that it seeks to encompass new texts, scholars, and theories. Note: Although the department recognizes presentations as valuable, in that these types of presentations make public a candidates creative or scholarly work and often enhance the reputation of the scholar and the university, a candidate will not be granted tenure and promotion on the basis of conference presentations alone. To qualify for tenure and promotion to associate professor, the candidate is expected to produce a coherent body of significant scholarship in the candidates area of hire. It should be noted, however, that a candidate will not be granted tenure and promotion solely on the basis of scholarship quantity. These brief examples (applicable to concentrations by their disciplines best practices) may help to clarify the Departments minimum expectations for a significant and coherent body of scholarship and/or creative productions or publications quantity: typically a sole-authored book. and/ or approximately 7-10 book chapters or journal articles in refereed journals, (and/or a book-length body of shorter works in the field of creative writing), periodicals, collections, or anthologies, with rigorous editorial policies. Edited collections, scholarly editions, textbooks, workbooks, translations, long essay-style reviews, or co-authored publications will be accepted. The candidates contribution to such work should be clearly specified. . The English Department will accept previously published work but expects to see on-going research and publication during the probationary period. Candidates may make arguments why work(s) of exceptional quality that fails to meet the requirements above should suffice, and candidates may also argue why other accomplishments (such as grants or fellowships) and other work or productions (such as on-line publications, software program development,plays, texts on creative writing, or other works) should be accepted toward said requirements. Department Guidelines for Service Because such service benefits the University, the Department, the students, and the local community the Committee believes that collegial and effective service may constitute an important portion of the dossier, even though some candidates may have served more extensively than others. Such service may be evidenced by serving on departmental standing committees, ad hoc committees, College/University committees, as officers in professional/scholarly organizations, as consultants, and as reviewers on editorial boards. V. Criteria for Promotion to Professor The Department's programs require a faculty of diverse training, skills, and competencies. All full-time English faculty members, regardless of their specialties, share the following minimum requirements for promotion to professor that have been devised by the Tennessee Board of Regents, the University, and the faculty: Documented evidence of accomplishments in instruction and research/creative writing; Documented evidence of sustained high quality professional productivity and national recognition in the academic discipline; Ph.D. (or M.F.A.) from an accredited institution in the instructional discipline or related area plus at least ten years appropriate professional experience in the instructional discipline or related area (excluding experience which was concurrent with and in the same institution where a faculty member studied for an advanced degree); Evidence of good character, mature attitude, professional integrity, and a high degree of academic maturity and responsibility; demonstrated willingness and ability to work effectively with colleagues to support the mission of the University and the common goals both of the University, the College, and the Department. Department Guidelines for Teaching Effectiveness A candidate for tenure or promotion should be an effective teacher. Evidence of effective teaching may consist in part of written statements by faculty colleagues, by students who are enrolled in the University at the time the candidate is being considered, and by recent graduates (within the previous three years) who have been students of the candidate. Any faculty evaluations of teaching offered must come from tenured members of the Department who are of the same rank as the candidate or of higher rank. Present and former students who are asked to make an evaluation will be chosen by the candidate. Evaluations of the candidate's teaching effectiveness should consider the following: 1. The candidate's command of subject matter; 2. A record of continued growth and development in his/her area of specialization; 3. His/her ability to organize subject matter and present it to the student in a logical, interesting, and meaningful way; 4. His/her ability to motivate undergraduate and/or graduate students and to stimulate creativity, thoughtfulness, and scholarship appropriate to the student's academic level; 5. The candidate's promptness and regularity in meeting classes; 6. The candidate's willingness to confer with students outside of class; 7. Any other points the respondent feels would be helpful in evaluating the candidate's teaching effectiveness. The candidate may also submit course outlines, examinations, bibliographies, or anything else that will demonstrate the quality of teaching. Department Guidelines for Scholarship and Creativity Promotion to professor is qualitatively different from promotion to associate professor, in that a professor is expected to have achieved national recognition in his/her field as evidenced by an appropriate level and amount of scholarly or creative publication. Department Guidelines for Service The Committee believes that service may constitute an important portion of the dossier, even though some candidates may have served more extensively than others on Departmental committees, College/University committees, as officers in professional/scholarly organizations, or as consultants. VI. Application Process Probationary Period and Application for Tenure and Promotion to Associate Professor The usual tenure-track probationary period is six years. Assistant professors must apply for tenure and promotion to associate professor no later than the beginning of the sixth year of the probationary period. The probationary period may be reduced under special circumstances upon approval by the Dean, the Provost, and the President; such reductions may include credit for prior service if such a reduction is agreed to by the President and confirmed in writing at the time of the initial appointment. Notification of Intent to Apply for Promotion to Professor Candidates for promotion must notify the Department Chair and the Department Tenure and Promotion Committee Chair of their intentions by March 31st of the year when they intend to apply for promotion. No tenure track faculty member may become a candidate for promotion to Full Professor until he or she has served at least ten years in the profession. External Peer Review All applications for tenure and for promotion must include at least four and no more than eight external peer reviews from reviewers not associated with the University. The Department Chair, the Department Tenure and Promotion Committee, and the candidate will have input into the selection of the external peers. The candidate will submit by March 31 a list of five to eight qualified individuals. No less than half and no more than three-quarters of the external reviewers will be drawn from that list; the remainder will be chosen by the Department Chair in consultation with the head of the Tenure and Promotion Committee. The final decision on all reviewers will be made by the Department Chair. Every effort will be made to minimize biases for or against the candidate when selecting qualified peers. No more than one of the reviewers may have been a major advisor or a collaborator with the candidate. For tenure and promotion to associate professor, the external peer reviewers who hold academic rank should be associate professors or professors. For promotion to professor, the external peer reviewers who hold academic rank should be professors. The Department Chair in consultation with the Chair of the Department Tenure and Promotion Committee will solicit the external peer reviews in time for the reviews to be part of the application considered by the Department Tenure and Promotion Committee. The Department Chairs report should include the rationale for the selection of external reviewers and also provide information on the status of the external reviewers such as rank, academic or professional affiliation, etc. Preparation of Tenure and Promotion Applications The candidate should submit material in accordance with the current College and University guidelines, containing at least the following. 1. Evidence of having completed the terminal degree in the discipline; 2. A complete current curriculum vitae, using the standard University form and style; 3. For tenure decisions, the candidate's initial contract and letter of offer; 4. An instructional history to include: a. A history of all courses taught each term, including number of students enrolled. b. Student evaluation results for all classes taught at ֱ. c. Evidence of curricular development activities; e.g., development of new courses, revisions of current courses, innovative teaching materials, and so on. d. Other information, such as awards and recognitions, that the candidate and department may deem appropriate and relevant and that demonstrates the candidate's commitment to high quality teaching; 5. A record of scholarship (normally found in the vita) including a complete list of scholarly publications and presentations (with full bibliographic citations), awards and recognitions and other information which the candidate may deem appropriate and relevant to characterizing the candidate's commitment to high quality scholarship and scholarly productivity; 6. A record of the application for and acquisition of funding, both extramural and intramural, including the dates, sources, purposes, and results of all such efforts; 7. A record of advising activities, both of a formal and informal nature, which attest to the candidate's commitment to the understanding of the need for educational goals and the students' achievement of these goals. This information may include the number of students being advised and their educational levels (e.g., undergraduate, masters, doctoral) and other information, including all relevant data that reflect a candidate's commitment to the educational goals associated with advising; 8. A record of professional service, University service, and community outreach, which might include, but is not limited to: a. University service as a reflection of the candidate's commitment to university citizenship, as demonstrated through participation in university committees, task forces, recruiting, public relations and university-related community service activities; b. Professional service as a reflection of the candidate's commitment to his/her discipline through, for example, committee activities, review panels, participation in conference planning, editorships with professional publications, grants and contracts reviewing, officerships in professional organizations, and so on, at the local, regional, national, and/or international levels; c. Community outreach as reflected through planned activities related to the professional expertise of the candidate and which are evidenced by interaction with community organizations and individuals not directly related to the university. 9. A copy of each annual planning document and associated annual evaluation for the five (5) preceding years (four [4] preceding years for tenure) or since initial appointment, whichever is less. To the maximum extent possible, the material should be in the format of the standard curriculum vitae used in annual faculty evaluations. Those will include three concise essays on teaching, service, and scholarship/creative writing. A copy of each scholarly/creative publication must be supplied. Application by the Department Chair If the Department Chair is being considered for tenure or promotion, the dossier shall be transmitted directly from the Department Committee to the Dean. VII. Composition and Functioning of Departmental Committee The Tenure and Promotion Committee of the Department of English consists of all tenured associate professors and professors except the Department Chair. The committee Chair shall be elected for a term of two years by the members of that committee during the spring semester. The department representative to the College Tenure and Promotion Committee also shall be elected from among the members of the Department committee for a two-year term at this time. A quorum of two-thirds of the membership must be present for this committee to conduct business. No candidate for promotion or tenure may be present during the discussion or vote on his/her application. For promotion to professor, only the professor members of the committee participate. Spouses and family members may not vote on each other's tenure and/or promotion application. In order to vote, a committee member must have reviewed a candidates dossier and have participated in committee discussion of a candidate's dossier. After each application for tenure and/or promotion has been reviewed and discussed, a vote will be taken by secret ballot. The committee will discuss remarks to be used in the committees report, and the committee chair shall collate the remarks and make them available for all committee members to review before submitting the application and the committee report to the Department Chair. The candidate may not add or delete anything from the dossier following the departmental review. The Department Chair will evaluate the candidate's file, make an independent recommendation, and then meet with the candidate to report verbally to him/her the vote of the committee and the positive or negative nature of the Chairs recommendation. In addition, only for candidates for promotion to professor, the Chair will discuss the reasons for those recommendations; a candidate for promotion to professor may, at this point, withdraw the application for promotion to professor. VIII. Modification of T&P Guidelines Modifications to this document require a majority vote by the Tenure and Promotion Committee in a written ballot of the full membership. The tenure and promotion guidelines are subject to review and approval by the Department Chair, Dean of the College of Arts and Sciences, and the Provost. IX. Flowchart StepResponsibilityActionDue Date1Candidate (for promotion to professor)Notify Dept. Chair and T&P Committee Chair in writing of intent to apply for promotion to professorMarch 312CandidateSubmit annotated list of 5 to 7 potential external reviewers to T&P Committee ChairMarch 313CandidateSubmit a packet of publications and vita for the Dept. Chair to send to external reviewersApril 154Dept. ChairIn consultation with T&P Committee Chair, select 5 to 7 external reviewers and solicit their agreement to review the candidates materialsApril 155Dept. ChairSend cover letter, candidates packet of materials, and department guidelines to external reviewers; prepare statement of rationale for selection of external reviewersMay 16CandidateSubmit complete dossier and supplementary materials to Dept. Chair Date set by T&P Committee7T&P CommitteeReview dossier and supplementary materials; discuss and vote in committee meeting(s); draft committee recommendation for members review Date set by T&P Committee8T&P Committee ChairFinalize committee recommendation and submit it to Dept. Chair  Date set by T&P Committee9Dept. ChairIndependently review candidates dossier, external reviews, and committee recommendation; prepare recommendation Date set by Chair in accordance with CAS Calendar10Dept. ChairInform candidate(s) for promotion to professor of T&P Committee and Dept. Chair recommendations Date set by Chair in accordance with CAS Calendar11Dept. ChairSubmit candidates dossier (with selected publications as a supplement), external reviews, recommendations of T&P Committee and Dept. Chair to Dean Date set by Chair in accordance with CAS Calendar  Last Modified: 3/27/2012 Copyright 2012  HYPERLINK "http://www.memphis.edu/" University of Memphis  |  HYPERLINK "http://asktom.memphis.edu/" Got a Question? Ask TOM   HYPERLINK "mailto:webmaster-aa@memphis.edu" Webmaster  |  HYPERLINK "http://www.memphis.edu/notice.htm" Important Notice Statement   A candidate holding the M.F.A. degree as a terminal degree can qualify for the rank of associate professor upon approval of the Board of Regents.  A candidate holding the M.F.A. degree as a terminal degree can qualify for the rank of professor upon approval of the Board of Regents.  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